IBM Notes (formerly Lotus Notes) is a complete management tool, used in many companies across the globe. Nowadays, for many reasons, mostly financials and also to have a better user experience, many organizations are moving to SharePoint as an alternative option.

At iXiT we use our own connector to migrate from Lotus Notes to SharePoint, as the official connector can only read data from Lotus into SharePoint.

Results


To minimize impact on user acceptance to the new system based on SharePoint, the migration result respects the existing rules lying under the Notes forms and the location of elements on screen.

The display of forms and documents looks like the previous one in Lotus, with an enhanced design.

Lotus Notes to SharePoint

Migration and Optimization


A migration project is also a good opportunity to “clean” an old system. Before starting with the migration process, it can be a good idea to analyze the obsolete components, like unused fields that won’t be migrated; the data location can be reviewed to detect possible duplicates; it is also possible to review the existing workflow to check if they are still aligned with the business requirements.

So, when required by the client, the migration result is converted into a new optimized system, with the same advantages of the old Lotus Notes database and with an new design.

Migration Process and Development


Due to the multiple different configurations existing in each Lotus implementation, the migrations we do follow the process described below:

lotus notes sharepoint step 1

1.

Analysis of the current structure in Lotus Domino

lotus notes sharepoint step 2

2.

User rights analysis

lotus notes sharepoint step 4

3.

Definition of the new SharePoint structure

lotus notes sharepoint step 3

4.

Creation of the SharePoint site(s), applying specific permissions

lotus notes sharepoint step 5

5.

Migration of the Lotus documents and form to SharePoint, by using iXiT connector

lotus notes sharepoint step 6

6.

Index of the migrated content so the SharePoint search will include the newly migrated documents

Need more information?
Don’t hesitate to contact us.