IXIT
An intranet is the main communication and collaboration tool of a company. It gives access to the entire organization information and knowledge.
An intranet aims to facilitate everyone’s work, by promoting internal communication and collaboration between different departments and employees.
An Accessible Intranet
The intranet is the entry point for all employees to the digital world of your business. It is a place where employees connect with the company and their colleagues.
For this reason, an access to all the company’s management IT applications is available from the home page. It is important that any employee or collaborator can easily enter the intranet at any time, from the office, from home, on their mobile phone or tablet.
An Internal Communication Tool
Thanks to the publication of events, alerts, news and videos, an intranet improves the communication within the organization.
From the intranet itself, any employee can consult the list of phone numbers and the organizational chart of the company.
A Dynamic and Active Portal
It is important that employees are active participants on the intranet.
An intranet should not only be used for communication from the company to the employees. It must also act as an employee portal, a communication link between the workers and the company, where everyone can, for example, request vacations, send ideas to a suggestion box, reserve a meeting room, make a purchase request or report an incident.
Collaborative Work
An intranet facilitates and encourages collaborative work. In this sense, it may be of great interest to integrate the internal network with the company projects, showing a list of ongoing projects, the pending tasks of the connected user and the work groups they belong to.
Within the intranet, a document management system can be incorporated where users can access documents in a simple but controlled way, thanks to the use of versions and approvals.
Knowledge Management
The intranet facilitates access to information and training resources, such as user guides, instructions, regulation texts and templates. The managers of each area will be in charge of periodically modifying these contents so that they are always up to date.
To help new employees, the intranet contains useful information pages for the different jobs and about the offices and other work centers (access map, open hours, requirements to enter, etc.).
Workspace Microsoft Office 365
At IXIT we implement intranets with Microsoft Office 365, that contains all the tools to launch a complete intranet.
The core of the intranet is SharePoint Online. It is the tool the users are connecting to, and where content management and document management are done.
But, even if all the content is accessible via SharePoint Online, other Microsoft Office 365 tools are used internally.
For example, Microsoft Forms is used to conduct surveys and Microsoft Stream is used to store and play high-quality videos without impacting the intranet performance. Project information resides in Microsoft Teams groups, and user tasks are in Planner and Tasks.
Need help?
You plan to set-up a new intranet or update an existing one, and you have some doubts?
Feel free to contact us!